Part-time or Full-time Legal Assistant

A National Multi-disciplinary Intellectual Property Law Firm is recruiting for a Part-time or Full-time Legal Assistant. This position is based out of Peterborough, Ontario, or Victoria, B.C. Remote work may also be considered for applicants with significant relevant experience. If you’re looking to join a firm that values professional development, a friendly work environment and a team approach, this could be the job for you.  Apply today!

Responsibilities
·      Liaise and respond to client inquires and conduct follow up as required
·      Undertake various online administrative tasks related to the Firm’s active client matters, such as, but not be limited to, opening and closing files, standard reporting, routine client correspondence, fee payments, data entry, interfacing with different online patent office correspondence and payment portals, etc.
·      Manage inbound and outbound communications and correspondence, including telephone, email, courier, mail, registered mail, fax, using the Firm’s office file management systems;
·      Monitor and ensure that various correspondences from various Government Offices, Associates, Clients and outside parties are dealt with in a timely manner;
·      Enter and maintain, on a timely basis, legal dockets, fees, and deadlines;
·      Other duties as assigned

Education and Qualifications
·      Preferably 2+ years of experience in the legal industry
·      Completion of post-secondary educational program, such as a Law Clerk or Paralegal program
·      Proficiency with Microsoft 365 tools such as Teams, SharePoint, Office, Outlook, and Quickbooks
·      High attention to detail and able to identify deficiencies and consistently improve work process
·      Able to work under pressure and with strict deadlines
·      Proactive, driven and willing to grow with the firm
·      Strong verbal, written communication and organizational skills
·      Exceptional problem solving and trouble-shooting skills
·      Experience in Patent and Trademark Law an asset

Please send cover letter and resume to [email protected].