Payroll/Human Resources Assistant

The YMCA-YWCA of Vancouver Island is seeking a dedicated and detail-oriented Payroll Assistant to join our team. Reporting directly to the Manager of Payroll, Benefits and HR Administration, you will play a vital role in supporting Payroll/Human Resources and related administrative functions. Your responsibilities will include payroll processing, onboarding, employee certification compliance, recruitment support, benefits administration and administrative duties. This position requires outstanding attention to detail, critical thinking, and a commitment to maintaining confidentiality.

What You’ll Be Doing:

• Payroll: Ensuring the timely and accurate processing of bi-weekly pay runs; reviewing schedules, ensuring proper coding, proper approvals and correct calculations of hours to be paid.
• Onboarding Assistance: Tracking and coordinating new hire packages, offer letters, background checks, certifications, training records, entering new hire data into the payroll software program, and similar.
• Employee Certification Compliance: Monitoring to ensure compliance with certifications for existing employees, including criminal record checks, policy renewals, work permits and similar.
• Recruitment Support: Oversee job postings, including publishing postings to our website and other job boards, screening applications, assisting with recruitment activities, and responding to inquiries.
• Benefit Administration: Guide eligible employees through enrolment in group benefits and pension plans and respond to related inquiries.
• Employee Support: Respond to inquiries from staff regarding their pay, accessing their online payroll account, password resets, entitlements, government tax forms, and similar.
• General Administration: Provide administrative support to the Association Services department and perform other duties as assigned.